Tutorials - Registration Accounting

Pay what you want

To allow player to add a free amount to their registration, activate the "Pay what you want" feature.

On the registration page, a new field will be added: 

The indicated amount will be added to the player's registration fee.

If you want to customize the name and description of the field, you can do so in the Event Configuration page: 

The field will then added to the registration form. 

Fixed instalments

With this feature, you can define multiple deadlines to split the payment of the signup fee into installments. First activate the "Fixed Instalments" feature.

Now go to the Event Instalment panel, and create a new payment deadline clicking on "New": 

Define the following values:

Order: Determines the sequence of deadlines. For a signup with a specific ticket, all deadlines linked to that ticket are sorted by this value to determine the next required payment.

Amount: The amount to be paid at this deadline. If set to 0 (typically for the final installment), the system will request the remaining balance of the signup fee.

Days Deadline: Number of days from the moment of signup.

Date Deadline: A fixed calendar date for the deadline. (Only one between Days Deadline and Date Deadline is allowed and required)

Tickets: List of tickets the deadline applies to. Start typing in the input field to select.

Notes:

Defining both Days Deadline and Date Deadline is not allowed.

If no installments are defined for a ticket, the default payment deadline is 7 days from signup.

Dynamic rates

With this feature it is possible to divide the payment of a signup fee in dynamic rates (or quotas). First activate the "Fixed Instalments" feature.

Now go to the Event Rates panel, and create a new quota option clicking on "New": 

Define the following values:

Quotas: The number of installments into which the payment will be divided (e.g., 1 for full payment, 2 for two installments, 3 for three installments, etc.).

Days Available: The maximum number of days before the event when this option is available for new registrations. Set to 0 to make it always available.

Surcharge: An optional additional amount applied to this quota option.

For each quota option, the total signup fee is divided equally by the number of quotas. The first installment is due 7 days after signup. Remaining installments are scheduled by dividing the time between signup and event start by the number of quotas.

Players will select their preferred quota option at signup, from those available at that time.

Example: define 3 payment options—1, 2, or 3 quotas; quotas 2 and 3 have day limits (to prevent multi-tranche payments for last-minute signups), and quota 3 includes a surcharge to account for increased accounting workload.

Assuming a total signup fee of 100 and a signup 60 days before the event:

1 quota: 100 due 7 days after signup

2 quotas: 50 due 7 days after signup, 50 due 30 days after signup

3 quotas: 33 due 7 days after signup, 33 due 20 days, 34 due 40 days after signup

Note: The quota options will be applied to to all signups and tickets. 

Registration surcharges

With this feature, a surcharge is automatically added to a registration if it is created after a defined deadline. First activate the "Registration surcharge" feature.

Now go to the Event Surcharges panel, and create a new surcharge option clicking on "New": 

Indicate the Amount of the surcharge, and the deadline Date. The surcharge will be added to all registrations created after the deadline.

Discount

With this feature it is possible to provide discount codes to the players. First activate the "Discount" feature.

Now go to the Event Discount panel, and create a new discount clicking on "New": 

Define the following values:

Name: Internal name of the discount.

Runs: Runs where the discount is active.

Value: Amount deducted from the total registration fee.

Max Redeem: Maximum number of times this discount can be used.

Code: Discount code players must enter (customizable).

Type: Type of discount — Standard or Play Again (usable only if the player has already participated in another run of the same event).

Visible: Whether the discount is visible and usable by players.

Only Reg: If enabled, the discount can be used only during registration creation, not on later updates.

A field will appear in the registration form where players can enter a discount code, which will then be reserved for 15 minutes.

Gift

With this feature, players can reserve registrations, complete payment, and later assign them as gifts to other players. First activate the "Gift" feature.

A new field, Giftable, will be added to both Tickets and Form Questions:

Only Tickets and Questions marked as giftable will appear as options in the gift registration form.

Players will now have access to a new panel called "Gift".

By clicking "Add new", players can create new signups. These count toward ticket and option limits, allowing them to be booked. In the Event Registration panel, they will be marked with the gift icon. 

When a gift registration is paid, a special link is generated. Another player can access the link to claim the registration, provided they do not already have a registration for that run. Once claimed, the registration is no longer marked as "gift".